Meeting structures
Concrete activities
Daily stand-ups
What?
The activity is a short and focused orientation meeting between stakeholders, (NOT a decision meeting) which takes place at the same time and place, with a FIXED structure.
Why?
When there is a need to follow each other's work.
The activity can help to create alignment on e.g. goals, status, next steps or role distribution through a more informal structure where there is an opportunity to look each other in the eye in a safe and honest way.
How?
A recommendation for structure could be:
1) What have we finished since last time? 2) What do we have planned until we meet again?
3) Are there any obstacles that need to be cleared to effectively create momentum?
Recommended duration: 15 min.
The activity does not have to be solution-focused, but is an opportunity to share information.
Who?
The activity can be carried out by everyone in a group (at all organizational levels), but works best if local leaders actively support it.
Pronounced work
What?
Working out loud is a concept that, among other things, is about building relationships through stories and social collaboration. By continuously being clear and honest about one's process, different groupings can more easily meet and understand the needs of others.
Why?
We need to be more clear about the work we do so that others can meet our needs.
It is not always predictable for whom one's work may be relevant, and through the activity an open company is created which gives the opportunity to step in where it may be relevant.
The activity can also help create random sparks that can ignite new potential.
How?
Explore the concept of "Working out loud" with your colleagues in a workshop where you explore whether it is something for you. Some of the central principles acting behind the concept are:
1) make your work visible to others and 2) be generous with your work - share without expecting anything in return.
In LB, this could be done through a digital social network: "LB Facebook". Or algorithmically determined coffee dates could be created where everyone could end up talking to everyone.
Who?
The activity can be carried out by everyone in a group (at all organizational levels), but works best if the culture of working in this way is supported by local leaders.
Progress meetings
What?
This activity is about putting the member at the center, by always having typical members as a point of reference.
Why?
There is a need for us to know what it takes to move forward.
The activity can help to remind that people must be invited out and in this way keep the stakeholders up to date through transparency and understanding.
How?
Invite your and other groups to follow-up meetings where you visualize and decode the challenges you face and what is needed for you to move forward with creating value/solving your tasks. Progress meetings can advantageously be held at a fixed interval or depending on need.
The activity can advantageously be done with a fixed cadence where, based on an agenda, an identification and analysis of relevant areas of interest takes place.
Who?
The activity can be performed by everyone in a group (at all organizational levels).